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Position(s) I am Applying for

Floater Legal Administrative Assistant - Real Estate

Winthrop & Weinstine is seeking a full-time Legal Administrative Assistant to work as a Floater in our Real Estate Department. The responsibilities and qualifications for this position will include, but are not limited to:
 
  • Provide floating legal administrative support for real estate team of attorneys, paralegals and legal administrative assistants as needed.
  • Review, organize, assemble and scan documents in preparation for closings.
  • Prepare, circulate and track signature pages for closings.
  • Assist and maintain checklists in the preparation of closing books.
  • Process and transmit client documents and materials.
  • Draft and format professional correspondence and documents.
  • Process document comparisons using compare with Workshare software.
  • Process and distribute client invoices.
  • Assist with timekeeping and process attorney reimbursements.
  • Organize and maintain electronic files and process new file openings.
  • Provide administrative support such as calendar maintenance, answering phones, and making travel arrangements.
  • Each week, assist with coverage for part-time Legal Administrative Assistants.
  • Provide quality, responsive customer service to clients and co-workers.
  • Strong attention to detail, accuracy; excellent grammar, proofreading and communication skills.
  • Ability to work within a team environment and work well under pressure with deadlines.

  • Individuals must have a high school degree or equivalent and have one to two years of legal administrative support experience. Prior experience working as a real estate legal administrative assistant in a law firm preferred.